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Learn about the service limits in SharePoint for Microsoft 365.
Limits by plan
| Feature | Microsoft 365 Business Basic, Business Standard, or Business Premium | Microsoft 365 E3 or E5, Office 365 E1, E3, or E5, or SharePoint Plan 1 or 2 | Microsoft 365 F1 or F3, Office 365 F3 |
|---|---|---|---|
| Total storage per organization1, 2, 6 | 1 TB plus 10 GB per license purchased3 | 1 TB plus 10 GB per license purchased3 | 1 TB3 |
| Max storage per site (site collection)4 | 25 TB | 25 TB | 25 TB5 |
| Sites (site collections) per organization | 2 million6 | 2 million6 | 2 million |
| Number of users | Up to 300 | 1- 500,0007 | 1- 500,0007 |
Microsoft 365 Business Standard, $12.50 user/month (annual commitment) Microsoft 365 Business Standard. Note: Microsoft 365 for Business contains Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium and Microsoft 365 Apps for business. About detailed differences between Microsoft 365 Personal and Microsoft 365 Business Basic, please view below table, you could also refer to the two links that I shared. This is most expensive M365 business plan. The lowest enterprise plan, Microsoft 365 E1 is cheaper than the Business Standard plan. The right choice should be made by looking at the features offered and business requirements. Feature availability across Microsoft 365 Business Standard and Microsoft 365 Business Premium plans Microsoft 365 Business Premium is an integrated solution bringing together the best-in-class productivity of Microsoft 365 with advanced security and device management to help safeguard your business from advanced threats.
1Learn how to find the total and available storage for your organization. You can purchase an unlimited amount of additional SharePoint storage. See Add storage space for your subscription.
2 We recommend monitoring the Recycle Bin and emptying it regularly. The storage space it uses is part of the organization's total storage limit.
3 If you have a Microsoft 365 subscription and an Office 365 Extra File Storage add-on, the storage amounts are added.
4 This is the storage limit for a single site (previously called 'site collection'), not the amount of storage provided for each site. This limit applies to all types of sites, including Office 365 group-connected team sites and OneDrive. SharePoint admins can manually set lower storage limits.
5 Firstline Workers can't administer SharePoint sites.
6 Not including the OneDrive created for each licensed user.
7 If you have more than 500,000 users, contact a Microsoft representative.
Service limits for all plans
Items in lists and libraries
A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. Nor can you re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section). To learn more about other restrictions for viewing large lists, see Manage large lists and libraries in Office 365.
Unique security scopes per list or library
For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.
File size and file path length
250 GB. To learn more about restrictions and limits when using the new OneDrive sync app (OneDrive.exe), see Invalid file names and file types.
Moving and copying across sites
Copying/Moving multiple files in a single operation has three requirements:
M365 Business Standard Price
- No more than 100 GB total file size
- No more than 30,000 files
- Each file must be less than 15 GB
Sync
For optimum performance, we recommend storing no more than 300,000 files in a single OneDrive or team site library. Although SharePoint Online can store 30 million documents per library, for optimum performance we recommend syncing no more than 300,000 files across all document libraries. Additionally, the same performance issues can occur if you have 300,000 items or more across all libraries you are syncing, even if you are not syncing all items in those libraries. If you use the previous OneDrive for Business sync client (Groove.exe), the sync limit per library is 20,000 items (including 5,000 items per team site).
Versions
Microsoft Business Standard Features
50,000 major versions and 511 minor versions.
SharePoint groups
A user can belong to 5,000 groups per site (site collection), and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).
Note
For Azure AD group limits, see Azure AD service limits and restrictions as such limits can impact public and private group sites membership management.
Managed metadata
1 million total terms, having a total of 2 million term labels and 1 million term properties (these limits are for global & site-level terms combined). 1,000 global term sets and 1,000 global groups.
Overall site metadata
1000 GB per site (metadata rarely reaches this size).
Office 365 Business Standard Trial
Subsites
2,000 per site (site collection). We recommend creating sites and organizing them into hubs instead of creating subsites. If you do use subsites, we recommend limiting their number (especially on heavily trafficked sites).
Note
Your organization is limited to 2,000 hub sites. You might not need a hub site for every function, and it's important to do some planning before you create hubs. For more information, please visit Planning your SharePoint hub sites.
SharePoint hosted applications
20,000 instances per organization.
Users
2 million per site collection.
Note
There is no distinct limit to the number of guests you can invite to SharePoint sites. For more information about external sharing, see External sharing overview.
See also